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Post by alaskacariboozer on Sept 5, 2014 13:05:06 GMT -9
The GeocacheAlaska! 2015 Nominating Committee will be working during the next several weeks to compile a ballot for election of the 2015 Board of Directors. The Nominating Committee is Cameron Gilchrist/AlaskaCariboozer (chair), Dana Rosso/DR-AK, Robert Burton/Burtonsinak, and Sean McErlane/MAC5115 . Easy contact information for this group: -Post to this thread -Email vicepresident (at) geocachealaska (dot) org -Text (nine oh seven - three six zero - nine four one four) -Email any member of the Board of Directors.
The nominating process and schedule is:
September 15-October 15: Accept nominations and explain Director responsibilities to nominees. Nominees prepare a Statement of Purpose detailing why they are running for a position and describing relevant experience. Candidates may nominate themselves or be nominated by another cacher by posting in this thread or e-mailing a member of the Nominating Committee. October 16: Proposed ballot submitted to GeocacheAlaska! Board of Directors
The 2015 election will be electing the Vice-President, Treasurer, and two member-at-large seats, all of which are for 2 year terms.
November 1-November 15: Online elections held via SurveyMonkey.com.
GeocacheAlaska! Inc. is a cacher/member-driven organization. The GeocacheAlaska! Board of Directors sets the agenda for the organization so it aligns with the mission defined in the By-laws. Members of the Board use their time on the Board to improve the Alaskan caching experience for all cachers.
The GeocacheAlaska! Board of Directors is looking for geocachers who enjoy all things geocaching and are ready to give back to the game from which they have obtained so much enjoyment. Do you or someone you know have the qualities it takes to be a successful Board member? Attributes of successful Board members include:
1. Enthusiastic. Is the cacher gung-ho about geocaching and most everything geocaching? 2. Team-oriented. Does the cacher have an established track record of working effectively as a member of a team? 3. Helpful. Will this cacher bring a “how can I help” attitude? 4. Communicative. Can the cacher effectively communicate verbally and in writing? 5. Self-starting. Can this cacher recognize the need for something to be done and jump right in to get it done? 6. Inquisitive. Will the cacher ask clarifying questions if they don’t understand something? Is the cacher eager to learn? 7. Assertive. Will the cacher provide feedback on most topics and push back or speak up if they don’t agree with part of a discussion or a decision? 8. Reliable. Can the cacher be counted on to attend Board of Directors meetings and to routinely (at least every two or three days) check forum threads and e-mail and provide feedback or vote as needed? Can the cacher be counted on to complete tasks they volunteer to do or are assigned by the President? 9. Business-minded. Will the cacher bring business-savvy to the Board and be able to make decisions based on what is best for the organization rather than what may be easiest or most popular? 10. Computer savvy. Does the cacher know enough about computers and/or smart phones to use the on-line resources required of Board members (forums, website, e-mail, vendor sites, etc.)?
Members of the Board of Directors have the following duties specified in the GeocacheAlaska! By-laws: Up for Election for Board involvement beginning in ODD YEARS:
Vice President shall: • Perform the duties of the President in the absence of the President. • Make arrangements for scheduling meeting dates and locations. • Supervise the Nominating Committee. • Tabulate ballots for all GCAK! elections.
Treasurer shall: • Be responsible for all income and expenses. • Keep accurate financial records. • Make timely deposits of all monies received. • Bill all those who owe money to GCAK! • Pay duly authorized expenses. • Make available financial records to GCAK! for inspection and audit. • Recommend a budget to the Board. • Recommend appropriate changes in the dues structure. • Make an annual report to the members at the first/last Business Meeting each year. • Maintain a ledger describing GCAK! property. • Send out membership renewal notices in a timely manner. • File required annual paperwork to maintain nonprofit status
Members-at-Large shall: • Facilitate event planning. • Facilitate regional geocacher involvement. • Assist other members of the Executive Board where needed. • Serve on standing committees (currently Advocacy, Education and Outreach, Events, and Fundraising)
Up for Election for Board involvement beginning in EVEN YEARS:
President shall: • Preside over all Association meetings and Board of Director meetings. • Cast the deciding vote in the event of a tie during voting at Business Meetings. • Sign contracts and agreements on behalf of GCAK! • Appoint members as necessary to perform the tasks agreed upon by the Board.
Secretary shall: • Record minutes of all Business Meetings, General Membership Meetings, and Executive Committee Meetings. • Maintain a file of legal documents and licenses of GCAK!, past minutes, newsletter archives and other official documents. • Record and receive all copies of contracts and agreements consummated by GCAK! • Provide written notice of the date, time and location of meetings to the membership at least two weeks prior to the meetings, including, as needed, notice of proposed bylaw changes and elections to fill vacancies on the Board. • Maintain a list of members, officers, Members-at-Large, and committee members. • Conduct and respond to correspondence as required. • Provide for the publication of the monthly newsletter of GCAK! • Act as registered agent for GCAK!
Webmaster shall: • Manage content on the GCAK! Website. • Manage the GCAK! forums. • Maintain domain status and GCAK! forums.
Members-at-Large shall: • Facilitate event planning. • Facilitate regional geocacher involvement. • Assist other members of the Executive Board where needed. • Serve on standing committees (currently Advocacy, Education and Outreach, Events, and Fundraising)
Board members shall be Sourdough members of GeocacheAlaska! and have an account with geocaching.com. The minimum time commitment for a Board Member is attendance in person or via conference line at one Board of Directors Meeting a month, usually, but not always, on the third Thursday. Most meetings are usually one-hour long and held prior to the monthly GeocacheAlaska! Eduvent. The January and summer meetings sometimes run longer. On-line time commitments vary by member, but range from one to two hours per week on average for review of emails and Board discussions/votes in the forum.
The Board of Directors recently amended Article VI of the By-laws to establish two-year staggered terms of office: A Board Member’s term in office shall be two calendar years and serve until duly replaced. Board Members may be re-elected every two years. The President, Secretary and Webmaster shall be elected to terms beginning in even-numbered years. The Vice President and Treasurer shall be elected to terms beginning in odd-numbered years. Two Members at Large shall be elected to terms beginning in even-numbered years and two shall be elected to terms beginning in odd-numbered years.
The 2015 election will be electing the Vice-President, Treasurer, and two member-at-large seats, all of which are for 2 year terms.
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